Title: SMD- STORAGE AND AUCTION SERVICES IN CONNECTION WITH THE DISPOSITION OF SURPLUS NYCHA PERSONAL PROPERTY, INCLUDING VEHICLES
Procurement
Housing Authority (NYCHA)
90 Church Street, New York, NY 10007
Meddy Ghabaee
phone: (212) 306-4541
email: meddy.ghabaee@nycha.nyc.gov
phone: (212) 306-4541
email: meddy.ghabaee@nycha.nyc.gov
Accessibility questions: Joseph LaMarca 212-306-3551, by Monday, June 27, 2016 2:00 PM
Archived
Goods and Services
Request for Proposals
6/15/2016
Solicitation
PIN#63149. Due:
Interested firms are invited to obtain a copy on NYCHA`s website. To conduct a search for the Bid number; vendors are instructed to open the link: http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page. Once on that page, please make a selection from the first three links highlighted in red: New suppliers for those who have never registered with iSupplier, Current NYCHA suppliers and vendors for those who have supplied goods or services to NYCHA in the past but never requested a login ID for iSupplier, and Login for registered suppliers if you already have an iSupplier ID and password. Once you are logged into iSupplier, select “Sourcing Supplier,” then “Sourcing” followed by “Sourcing Homepage” and then reference the applicable RFP PIN/solicitation number.
Proposers electing to obtain a non-electronic paper document will be subject to a $25 non-refundable fee; payable to NYCHA by USPS-Money Order/Certified Check only for each set of RFP documents requested. Remit payment to NYCHA Finance Department at 90 Church Street, 6th Floor; obtain receipt and present it to the Supply Management Procurement Group; solicitation package will be generated at time of request.
Each Proposer is required to submit one (1) signed original and six (6) copies of its Proposal package. In addition to the paper copies of the Proposal, Proposers shall submit one (1) complete and exact copy of the Proposal on CD-ROM or Flash drive in Microsoft Office (2010 version or later) or Adobe pdf format. The original signed hard-copy must be clearly labeled as such. If there are any differences between the original and any of the copies (or the electronic copy of the Proposal), the material in the hard copy original will prevail.
Proposers electing to obtain a non-electronic paper document will be subject to a $25 non-refundable fee; payable to NYCHA by USPS-Money Order/Certified Check only for each set of RFP documents requested. Remit payment to NYCHA Finance Department at 90 Church Street, 6th Floor; obtain receipt and present it to the Supply Management Procurement Group; solicitation package will be generated at time of request.
Each Proposer is required to submit one (1) signed original and six (6) copies of its Proposal package. In addition to the paper copies of the Proposal, Proposers shall submit one (1) complete and exact copy of the Proposal on CD-ROM or Flash drive in Microsoft Office (2010 version or later) or Adobe pdf format. The original signed hard-copy must be clearly labeled as such. If there are any differences between the original and any of the copies (or the electronic copy of the Proposal), the material in the hard copy original will prevail.
Description
The New York City Housing Authority (NYCHA), by issuing this RFP, seeks proposals from qualified firms to provide auction services, including professional coordination and processing of designated surplus NYCHA vehicles and other NYCHA equipment, materials or other personal property which NYCHA has previously determined it no longer needs and decided to dispose of. The NYCHA Property will never include real estate. The selected Proposer will be expected to store and safeguard the NYCHA Property, hold auctions as-needed by NYCHA (on at least a monthly basis unless directed by NYCHA to hold auctions on a more or less frequent basis), maintain an inventory documenting the receipt and sale of NYCHA Property (including the sale price and date of sale), select the method of sale which it has reasonably determined will yield the highest price, and dispose of NYCHA Property pursuant to NYCHA procedures once attempts to sell have been exhausted, as detailed more fully within Section II of this RFP. The Services shall also include transportation of all NYCHA Property to the auction facility, storage of the NYCHA Property and performance of customary auction-related duties, including, but not limited to, pre-sale advertising to the general public, and conducting the auction with appropriate personnel, security, accounting, insurance and post-sale organization and reporting and in accordance with applicable laws, rules and regulations, including NYCHA’s Standard Procedures.
A non-mandatory Proposers conference will be held on June 28, 2016, at 11:00 AM, in Room 8060, located on the 8th floor at 250 Broadway, New York, New York 10007. Although attendance is not mandatory at the Proposers Conference, it is strongly recommended that all interested Proposers attend.
Those attending must notify Theresa Hunter at Theresa.Hunter@nycha.nyc.gov and cc: Meddy Ghabaee at meddy.ghabaee@nycha.nyc.gov by 12:00 PM on June 27, 2016, of their intent to attend.
NYCHA additionally recommends that Proposers submit, via e-mail, written questions in advance of the Proposers Conference to NYCHA’s Coordinator, Meddy Ghabaee at meddy.ghabaee@nycha.nyc.gov and cc: Jacques Barbort at Jacques.barbot@nycha.nyc.gov by no later than 12:00 PM on June 22, 2016. Questions submitted in writing must include the firm name and the name, title, address, telephone number, fax number and e-mail address of the individual to whom responses to the Proposer’s questions should be given. Proposers will be permitted to ask additional questions at the Proposers’ Conference. All questions and answers will be posted on iSupplier.
A non-mandatory Proposers conference will be held on June 28, 2016, at 11:00 AM, in Room 8060, located on the 8th floor at 250 Broadway, New York, New York 10007. Although attendance is not mandatory at the Proposers Conference, it is strongly recommended that all interested Proposers attend.
Those attending must notify Theresa Hunter at Theresa.Hunter@nycha.nyc.gov and cc: Meddy Ghabaee at meddy.ghabaee@nycha.nyc.gov by 12:00 PM on June 27, 2016, of their intent to attend.
NYCHA additionally recommends that Proposers submit, via e-mail, written questions in advance of the Proposers Conference to NYCHA’s Coordinator, Meddy Ghabaee at meddy.ghabaee@nycha.nyc.gov and cc: Jacques Barbort at Jacques.barbot@nycha.nyc.gov by no later than 12:00 PM on June 22, 2016. Questions submitted in writing must include the firm name and the name, title, address, telephone number, fax number and e-mail address of the individual to whom responses to the Proposer’s questions should be given. Proposers will be permitted to ask additional questions at the Proposers’ Conference. All questions and answers will be posted on iSupplier.