phone: (718) 724-6453
PIN#120216 - Due: 12/2/2016 3:00 PM
Respondents are advised that BBP has the option of selecting the respondent without conducting discussions or negotiations. Therefore, respondents should submit their best proposals initially, since discussions or negotiations may not take place.
Respondents are also advised that the award of this concession is subject to applicable provisions of federal, State, and local laws and executive orders requiring affirmative action and equal employment opportunity.
All RFP submission materials become the property of BBP. Proposal submission material will generally be made available for inspection and copying by interested parties upon written request, except when exempted from disclosure under the New York State Freedom of Information Law.
BBP is subject to the New York State Freedom of Information Law, which governs the process for the public disclosure of certain records maintained by BBP. (See Public Officers Law, Sections 87 and 89). Individuals or firms that submit proposals to BBP may request that BBP except all or part of such a proposal from public disclosure, on the grounds that the proposal contains trade secrets, proprietary information, or that the information, if disclosed, would cause substantial injury to the competitive position of the individual or firm submitting the information. Such exception may extend to information contained in the request itself, if public disclosure would defeat the purpose for which the exception is sought. The request for such an exception must be in writing and state, in detail, the specific reasons for the requested exception. It must also specify the proposal or portions thereof for which the exception is requested.
If BBP grants the request for exception from disclosure, BBP shall keep such proposal or portions thereof in secure facilities.
BBP shall not be liable for any costs incurred by respondents in the preparation of proposals or for any work performed in connection therein.
Respondents should be aware that this concession will be developed and operated pursuant to a license agreement issued by BBP. In the event the license agreement is terminated for cause, BBP will not consider proposals for reimbursement of licensee`s unamortized capital improvement costs as of the date of termination.
A respondent may submit a modified proposal to replace all or any portion of a proposal submitted up until the proposal submission deadline. BBP will only consider the latest version of the proposal. Late proposals and late modifications will not be considered for evaluation, unless accepted by BBP. Respondents may withdraw their proposals from consideration at any time before the proposal submission deadline by submitting written notice to BBP. A respondent may not withdraw its proposal before the expiration of forty-five (45) calendar days after the date of the opening of proposals; thereafter a respondent may only withdraw its proposal by submitting written notice to BBP in advance of an actual grant of a concession.
Technical addenda issued by BBP will be the only authorized method for communicating clarifying information to all potential respondents. Respondents should contact BBP before submitting a proposal to verify that they have received any addenda issued. Respondents shall acknowledge the receipt of any addenda in their proposal submissions.
The selected respondent (“licensee”) will be responsible for operating the 4,750 square feet of climbing terrain within the approximately 8,400 square foot concession (“licensed premises”) – this includes (1) all admissions, safety protocols, equipment rentals, daily maintenance and (2) any necessary capital improvements needed to create a suitable space for the concession.
The concession will operate pursuant to a license agreement between BBP and the licensee. The initial term will be for 5 years, with three one-year renewal options granted at BBP’s sole discretion.